Administrative Assistant

Job Type:Regular
Working at Agropur means being a member of an extended family where simplicity and honesty are part of everyday life, and where the management style is based on integrity, openness and autonomy. You can join, as well, Agropur's extended family.
Agropur Values
Job Summary:
The Administrative Assistant I provides administrative support to various departments; collecting and organizing information, accurately communicating with internal and external customers, vendors and producers as well as contributing to the smooth operation of the department.
Essential Duties and Responsibilities:
  • Provide administrative support to management and supervisors including: reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned.
  • May support manufacturing operations including, but not limited to, shipping, production and scheduling, inventories, purchasing, receiving, payables and maintenance in an administrative capacity.
  • May perform various reception duties including: greeting and directing visitors, answering phones and properly directing callers, preparing for meetings or tours, handling inbound and outbound mail, ordering various supplies and other duties as assigned.
  • May assist with the facility's Accounts Receivable and/or Accounts Payable activities.
  • Serve as back-up to other administrative roles.
  • Attend meetings, preparing agenda and doing minutes as directed.
  • Prepare reports as directed.
  • Inventory and order supplies as directed.

Other Duties and Responsibilities:
  • Work independently or with a team on special/seasonal projects as needed.
  • Support the long-term goals of the organization.
  • Understand and adhere to Good Manufacturing Practices.
  • Safety Protocol
    • Stop any observed unsafe acts, and obey facility safety rules and procedures.
    • Correct or report any observed safety hazards.
    • Support safety policies and programs.
      This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

Education Required:
  • High School Diploma or equivalent required.
  • Associate's Degree in Accounting, Finance or Business Administration an asset.
  • Equivalent combination of education and experience may be considered.
    Experience Required:
  • Minimum one (1) year of experience with similar functions preferred.
    Certification/Licensure Required:
  • None
    Skills Required:
  • Knowledge of office administration procedures and ability to operate most standard office equipment.
  • Ability to solve problems by adapting knowledge and experience, resolving in a timely manner.
  • Demonstrate attention to detail in composing, typing, and proofing materials.
  • Demonstrate excellent organizational skills, establish priorities, ability to multitask, and meet deadlines.
  • Results driven, bottom-line oriented, strive to exceed goals, and motivate self and others to achieve positive outcomes.
  • Ability to work in a fast-paced environment.
  • Ability to work with minimum supervision, adapt to a changing environment quickly, and think independently.
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation.
  • Intermediate computer skills with Microsoft Excel, Power Point, Word, Outlook and field-specific software.
  • Basic math skills (addition, subtraction, multiplication, division).
  • Communicate effectively both verbally and in writing with executives, managers, colleagues and individuals inside and outside the organization.
  • Dedication to meet the expectations and requirements of internal and external customers; acts with customers in mind.
  • Ability to develop/modify written programs, presentations, and training materials as needed.
  • Strong interpersonal skills and ability to work effectively at all levels in a collaborative team environment.
  • Exhibit a professional manner in dealing with others and work to maintain constructive working relationships.

AA/EEO - Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

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